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Human Resources Policies & Procedures

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New Human Resources Policies

Section 2 - Employment Policies

Section 3 - Recruitment and Hiring

Section 4 - Insurance and Benefits

Benefits are provided to eligible employees. Eligibility criteria is outlined in each section. The benefits provided may be canceled or changed by City Council action unless otherwise required by law.

Section 5 - Employee Safety and Loss Prevention

Section 6 - Attendance & Leave Policies

Section 7 - Use of City Systems and Use of Technology

Section 9 - Wage and Hour Policies

Section 10 - Compensation, Classification, Wages and Pay Adjustment Policies

Section 11 - Employee Standards of Behavior

The City strives to maintain and foster a work environment that promotes job satisfaction, respect, responsibility, integrity, and value for all employees and citizens. Every employee has a shared role and responsibility when it comes to creating, maintaining and conducting themselves in a manner that promotes a high-quality work environment. 

Section 13 - Employee Grievance Procedure

Section 14 - Separations

When an employee leaves employment, the presiding Department is responsible to prepare separation action notice and route it through Human Resources for processing. The action notice should be accompanied by appropriate documentation leading to the separation.

Amendments to the 2006 Policy Manual

Drug Free Workplace Policy (July 2011)

Disciplinary Action Policy (July 2011)

2006 Policy Manual

(These policies are only in effect if they are not superseded by a new or amended policy above.)


   

SECTION 1

 GENERAL PROVISIONS
PAGE #

1.1

 PURPOSE STATEMENT 1-1
1.2 SCOPE

1-1
1.3 ADMINISTRATION

1-1
1.4 AMENDMENTS, CHANGES, OR REVISIONS

1-1
1.5 STATUS OF DEPARTMENTAL RULES & REGULATIONS POLICIES & PROCEDURES 1-1
1.6 EQUAL OPPORTUNITY EMPLOYER 1-1

  
SECTION 2 RECRUITMENT AND EMPLOYMENT   
2.1 ELIGIBILITY 2-1
2.2 JOB VACANCIES & RECRUITMENT 2-1
2.3 CAREER OPPORTUNITY POLICY 2-1
2.4 APPLICATION PROCESS 2-6
2.5 DISQUALIFICATION 2-6
2.6 NEPOTISM 2-7
2.7 PRE-EMPLOYMENT PHYSICAL & DRUG TESTING 2-8
2.8 DISABILITY ACCOMMODATIONS 2-8

Americans with Disabilities Act Policy 2-8
2.9 PROCEDURE FOR FILLING VACANCIES 2-9
2.10 TYPES OF APPOINTMENTS 2-9
2.11 EMPLOYEE COMPENSATION 2-9
2.12 USE OF A TEMPORARY AGENCY 2-9
2.13 SAFE DRIVER POLICY - NEW HIRES 2-9

    
SECTION 3 PROBATION
3.1 PURPOSE 3-1
3.2 DURATION 3-1
3.3 EVALUATION OF PERFORMANCE 3-1
3.4 DISMISSAL 3-1

     
SECTION 4 EMPLOYEE MOVEMENT   
4.1 PROMOTION 4-1
4.2 TRANSFER 4-1
4.3 DEMOTION 4-2

     
SECTION 5 EMPLOYEE DEVELOPMENT  
5.1 IN-HOUSE TRAINING & EDUCATIONAL ASSISTANCE 5-1

Tuition Grant Program 5-1

Tuition Assistance Program 5-3
5.2 EMPLOYEE PERFORMANCE APPRAISALS 5-3

Performance Evaluation Program 5-5

     
SECTION 6 INSURANCE & BENEFITS 
6.1 GENERAL 6-1
6.2 HEALTH INSURANCE 6-1
6.3 LIFE INSURANCE 6-1
6.4 WORKER'S COMPENSATION INSURANCE 6-1
6.5 EMPLOYEE ASSISTANCE PROGRAM 6-1
6.6 ADDITIONAL OPTIONAL INSURANCE & BENEFITS 6-3

      
SECTION 7 SAFETY   
7.1 ACCIDENT PREVENTION & SAFETY 7-1
7.2 SAFETY EQUIPMENT, APPAREL, & DEVICES 7-1
7.3 ACCIDENT, INJURY, & ILLNESS REPORTING 7-1
7.4 RETURN TO WORK 7-2
7.5 ALTERNATE ASSIGNMENT 7-2
7.6 WORKER'S COMPENSATION COVERAGE 7-2
7.7 PLACEMENT FOR DUTY POLICY 7-3
7.8 HEALTH & WELFARE PROGRAMS 7-4
7.9 EMPLOYEES AFFLICTED WITH CATASTROPHIC ILLNESS 7-4

Bloodborne pathogen standard 7-6

     
SECTION 8 LEAVES OF ABSENCE   
8.1 GENERAL POLICY 8-1
8.2 HOLIDAYS 8-1
83 VACATION LEAVE POLICY 8-2
8.4 SICK LEAVE POLICY 8-3
8.5 BEREAVEMENT LEAVE 8-5
8.6 INJURY LEAVE POLICY 8-6
8.7 MILITARY LEAVE 8-6
8.8 CIVIL LEAVE 8-7
8.9 TRAINING LEAVE 8-7
8.10 FAMILY / MEDICAL LEAVE POLICY 8-7
8.11 UNPAID LEAVE OF ABSENCE 8-11
8.12 LEAVE DONATIONS 8-12

      
SECTION 9 CLASSIFICATION PLAN
9.1 PURPOSE 9-1
9.2 POSITION TITLES 9-1
9.3 JOB DESCRIPTIONS 9-2
9.4 ADMINISTRATION OF THE PLAN 9-2

      
SECTION 10 WAGE AND SALARY PAY PLAN
10.1 COMPENSATION 10-1
10.2 MAINTENANCE OF THE COMPENSATION PLAN 10-1
10.3 USE OF SALARY RANGES 10-1
10.4 PAY FOR PART-TIME WORK 10-1
10.5 SPECIAL PAY ADJUSTMENTS 10-2
10.6 PROMOTIONS 10-2
10.7 DEMOTIONS 10-2
10.8 LATERAL TRANSFERS 10-2
10.9 POSITION RECLASSIFICATIONS 10-3
10.10 WORKING OUT OF CLASSIFICATION 10-3
10.11 OVERTIME 10-3
10.12 COMPENSATORY TIME 10-3
10.13 STEP PAY PLAN 10-4
10.14 CONTINUITY OF OPERATIONS PLAN PAY POLICY 10-5



SECTION  11 GENERAL RULES & REGULATIONS
11.1 SOLICITATIONS 11-1
11.2 BULLETIN BOARDS 11-1
11.3 EMPLOYEE INFORMATION CHANGES 11-1
11.4 PUBLIC COMPLAINTS 11-1
11.5 DISTRIBUTION OF PRINTED LITERATURE 11-1
11.6 CONFIDENTIAL OR PUBLIC RECORDS 11-1
11.7 CREDIT STANDING 11-2
11.8 FIRE EMERGENCY PROCEDURES 11-2
11.9 PERSONNEL RECORDS & REPORTS 11-2
11.10 AUTHORIZATION FOR PURCHASES 11-2
11.11 PARTICIPATION IN EMPLOYEE ORGANIZATIONS 11-3

      
SECTION 12 CONDUCT OF EMPLOYEES 

12.1 HOURS OF WORK 12-1
12.2 ATTENDANCE 12-1
12.3 TARDINESS 12-1
12.4 CODE OF ETHICS 12-1
12.5 OUTSIDE EMPLOYMENT 12-2
12.6 POLITICAL ACTIVITY 12-2
12.7 PUBLIC RELATIONS 12-2
12.8 USE OF CITY VEHICLES 12-2
12.9 DISCRIMINATION/HARASSMENT FREE WORKPLACE 12-3
12.10 SMOKING AT THE WORKPLACE 12-4
12.11 DRUG-FREE WORKPLACE 12-4
  Commercial Driver's License drug/alcohol testing 12-7
  Procedure in handling an impaired employee 12-8
12.12 PREVENTION OF WORKPLACE VIOLENCE POLICY 12-8
12.13 INFORMATION SYSTEMS USE 12-10
12.14 ALLEGED CRIMINAL CONDUCT 12-13
12.15 TRAVEL 12-14

      
SECTION 13 DISCIPLINARY ACTION
13.1 SCOPE 13-1
13.2 REASON FOR DISCIPLINARY ACTION 13-1
13.3 PROCEDURES FOR DISCIPLINARY ACTION 13-2

"Notice of Suspension prior to Dismissal and Appeal Rights" Form 13-4

      
SECTION 14 GRIEVANCE PROCEDURE  
14.1 SCOPE 14-1
14.2 PROCEDURE 14-1
14.3 RULES OF GRIEVANCE PROCESSING 14-2

      
SECTION 15 SEPARATION   
15.1 TYPES OF SEPARATION FROM CITY SERVICE 15-1
15.2 RESIGNATION 15-1
15.3 RETIREMENT 15-1

Retirement Presentation Policy 15-1
15.4 MEDICAL / DISABILITY 15-2
15.5 DEATH 15-2
15.6 LAYOFF 15-3
15.7 CITY PROPERTY 15-3

      
SECTION 16 DEFINITIONS