This Voicemail/Email/Internet Policy is intended to provide each employee of the City with the guidelines employees are expected to follow in the use of the City’s voicemail/email/Internet system (the system). This policy applies to all employees, contractors, vendors, partners, and any others accessing and/or using the City’s system through onsite or remote terminals.

General Provisions:

The system, and all data transmitted or received through the system, are the exclusive property of the City. No individual should have any expectation of privacy in any communication over this system. Any individual permitted to have access to the City’s system will be given a voicemail, email and/or Internet address and/or access code, and will have use of the system, consistent with this policy.

The City reserves the right to monitor, intercept, and/or review all data transmitted, received, or downloaded over the system. Any individual who is given access to the system is hereby given notice that the City will exercise this right periodically, without prior notice and without the prior consent of the employee.

The City’s interests in monitoring and intercepting data include, but are not limited to: protection of City proprietary and classified data; managing the use of the City’s computer system; preventing the transmission or receipt of inappropriate materials by employees; and/or assisting the employee in the management of electronic data during periods of absence. No individual should interpret the use of password protection as creating a right or expectation of privacy. In order to protect everyone involved, no one can have a right or expectation of privacy with regards to the receipt, transmission or storage of data on the City Voicemail/Email/Internet system, this includes but is not limited to the utilization of personal email accounts.

Any employee who abuses the privilege of access to the City’s voicemail, email, or the Internet system will be subject to corrective action, up to and including dismissal from employment. If necessary, the City will also advise law enforcement officials of any illegal conduct.

Employees are responsible to follow City Administrative Policy #603 - Password Policy and #604 - Acceptable Use Policy.