Federal and state laws require an employer to keep accurate records of hours worked for non-exempt (hourly) employees. Employees should report to work no more than seven minutes ahead of their scheduled work time and end work no later than seven minutes after the end of their scheduled work time. Every non-exempt employee of the City is required to enter his hours worked accurately, including all lunch periods and any rest periods of more than 15 minutes. Employees are required to notify their supervisor of any pay discrepancies due to unrecorded or misreported work hours, or any involuntary missed meal or break periods.

Time off work must be reflected in the bi-weekly payroll in which the leave time was taken whenever possible. Employees must not report time, whether manual or electronically, for any other employee except when strictly authorized by the Department Director when the employee is on leave. Falsification of time records or recording time for another employee may result in discipline up to and including dismissal from employment.